Fraud Policy

Introduction

U3A noosa requires its members to always act honestly and with integrity and to safeguard the resources for which they are responsible. Fraud is an ever-present threat to these resources and hence must be a concern to all members

Purpose

The purpose of this statement is to set out your responsibilities about the prevention of fraud.  No precise legal definition of fraud exists; However, Sections 408C of the Criminal Code Queensland describes such acts as theft, deception, bribery, forgery, corruption, false accounting and conspiracy to commit these offences. For practical purposes fraud may be defined as the use of deception with the intention of obtaining an advantage, avoiding an obligation or causing loss to another party.

Scope

This fraud policy applies to all members of U3A noosa including current and past financial members, tutors, volunteer staff, committee members together with associate members of other U3A groups and the regional U3A Network.

Policy Statement

U3A noosa recognises that the management of fraud and corruption is an integral part of good governance and management practice, and adopts the standards contained in the Standard AS8001-2008: Fraud and Corruption Control and the Crime and Corruption Act 2001.

U3A noosa shall develop and maintain a culture of honesty and integrity within the organisation and put in place processes that ensure the effective prevention, detection and management of fraud and corruption. To that end, U3A noosa has adopted a zero-tolerance approach on fraud and corruption in all U3A noosa activities, which is consistent with the Code of Conduct and the law.

Procedures

The Committee shall be responsible for:

  • Developing and maintaining effective controls to prevent fraud.
  • Carrying out vigorous and prompt investigations if fraud occurs.
  • Taking appropriate legal and/or disciplinary action against perpetrators of fraud.
  • Taking disciplinary action against supervisors where supervisory failures have contributed to the commission of the fraud.

 The Committee of U3A noosa is responsible for:

  • Identifying the risks to which systems and procedures are exposed.
  • Developing and maintaining effective controls to prevent and detect fraud.
  • Ensuring that controls are being complied with.

Individual members of staff are responsible for:

  • Acting with propriety in the use of official resources and in the handling and use of Association funds whether they are involved with cash or payments systems, receipts or dealing with contractors or suppliers.
  • Reporting details immediately to their supervisor or next most senior supervisor if they suspect that a fraud has been committed or see any suspicious acts or events.

Approval

Approval and
Amendment History
Details
Version No 1.0
Approval Authority This Fraud Policy was adopted by the Management Committee and minuted as such, on 8 April 2019
Amendment History Insert Date. Describe the amendment and why it was made
Amendment Authority and Date This Fraud Policy was amended by the Management Committee and minuted as such, on Day Month Year

Records Management

Insert document name and storage location here. Refer to Document Management Policy and Procedure for naming standards

The version number must be included in the document file name and the file name MUST be inserted in the footer of the document left hand side

For Example:

               U3anoosacloud\public\policies\namepolicyV1.0.docx

Posted in Policies.